General Services

Our team at Canyon CTS have over fifteen years experience with the formation of Irish companies in a variety of sectors and assist with all aspects of the company formation process and compliance requirements. We are a registered company formation agent with the Companies Registration Office (CRO), allowing us to access the CRO’s electronic company incorporation scheme to accelerate company incorporations.

Our Company Formation Services include:

• Incorporation of the company
• Tailoring of the companies’ Articles of Association and Bye-Laws in accordance with group requirements and local company law
• Setting up company bank accounts
• Registration for taxes, as appropriate

Our company management services include the procurement of professionally qualified personnel to act as directors on the board of client companies. These individuals have vast experience in serving on the board of companies across a range of industries.

We provide a registered address and commercial place of business at our offices at 56 Fitzwilliam Square, Dublin 2 or at Atlantic Avenue, Westpark Business Campus, Shannon, Co. Clare. All Irish companies are obliged to have a registered address in the State, which cannot be a PO Box, to which official correspondence will be sent and at which certain registers and documents are required to be maintained for inspection and documents delivered by hand.

Our experienced company secretarial team prides itself on taking care of all administrative and regulatory obligations for our clients. The company secretary provides support and guidance to the company’s board of directors and is responsible for the maintenance of the company’s register. The company secretary is also responsible for ensuring that the company complies with all relevant statutory and regulatory requirements and is primarily responsible for communication with the shareholders. All Irish registered companies are obliged to have a company secretary.

Our Company Secretarial Services include:

• Preparation of documents and resolutions necessary to convene, hold and minute the Annual General Meeting and such other meetings of the Board of Directors of the company and the preparation and circulation of the minutes of such meetings
• Attendance at board meetings of the company for the purpose of minute taking
• Maintenance of statutory books and records and minute book of the company
• Filing with the local Companies Registration Office of such forms and other documents as have been authorised to be filed by the company
• Forwarding of any and all notices received from any authority related to the company’s operations
• Provision of access to the company’s statutory registers and the information contained therein to such persons, including the company’s external auditors, as may be required from time to time

Our team of professional accountants provide a full book-keeping and accounting service to our clients and maintain their books and records in accordance with Irish company law and financial reporting requirements.

Our Financial Administration & Accounting Services include:

• Administration of accounts payable, including:
  • Maintaining aged creditors’ listing
  • Reconciliation and analysis of accounts payable
  • Corresponding with vendors and suppliers and responding to queries
  • Highlighting any invoices that remain unpaid
• Administration of accounts receivable, including:
  • Issuing sales invoices
  • Maintaining aged debtors’ listing
  • Monitoring collection of receipts
  • Highlighting any invoices that remain unpaid
  • Reconciliation of accounts
  • Processing adjustments
• Administration of bank accounts, including:
  • Payment of invoices (as approved by client)
  • Tracking funds received and Bank reconciliations

We provide a full suite of Financial Reporting Services for our clients.  Typically, we will prepare management accounts and have remote access to the client accounting software to enable efficient accounting close and consolidation at the parent company level.

Our Financial Reporting Services include:

• Establishing a chart of accounts according to requirements
• Preparing monthly/quarterly/annual management accounts, as applicable
• Submitting VAT returns to the local tax authorities, as required
• Liaising with tax advisors on preliminary and year-end tax filings
• Liaising with auditors on year-end accounts
• Preparing the year-end audit file and dealing with audit queries to bring financial
  statements through to approval stage by the Board of Directors
• Production of client specific information or reports for group/other reporting
• Reporting to the Board of Directors
• Ad hoc and ancillary reporting services

We provide payroll support services to a number of clients, which includes:

• Processing of monthly payroll for employees
• Issuing of electronic payslips to employees
• Arranging for payment of salaries
• Filing of monthly returns to the tax authorities
• Filing of all required year-end forms with the tax authorities

When clients are seeking to expand their operations and build out a platform in Europe, finding key people is a fundamental and integral part of the process.  At Canyon CTS, we work with local recruitment agencies and often, on behalf of the client management team get involved in the first round of interviewing candidates.  Our services include:

• Selecting suitable recruitment agencies
• Drafting job specifications and job profiles if required
• Short-listing candidates for the interview process
• Assistance with interviewing candidates
• Assisting with the set-up of pension and health care schemes for employees

Certain clients require assistance with local logistical support, particularly when their business involves product distribution.  With such clients, we assist in planning and implementing tailored logistics and supply chain solutions that ensure efficiencies for the client and are aligned with the parent company systems, typically back in the U.S.  Often, these solutions involve a secondment of a member of the Canyon CTS to the client for an initial period.  Our logistics support services include:

• Supplier sourcing, evaluation and management
• Demand planning
• Procurement of supply chain services
• Quality management